Privacy policy

At [Empire Table Tennis Club Inc] ("we", "us", or "our"), we respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy outlines how we collect, use, and protect your information when you visit our website in accordance with the New Zealand Privacy Act 2020.

1. Information We Collect

We collect information to help improve our services, communicate with members, and ensure our website functions efficiently.

• Information You Provide Directly: When you fill out forms on our site (such as membership applications, contact forms, or event registrations), we may collect personal details such as your name, email address, phone number, and physical address.
• Automated Website Usage Data: When you browse our website, certain technical information is automatically collected using cookies and analytics tools.

2. Website Analytics & Tracking Tools

We use third-party analytics services provided by Google to understand how visitors interact with our website so we can improve its layout, content, and usability.

• Google Analytics 4 (GA4): We use GA4 to gather anonymous statistical information about website traffic, such as pages visited, time spent on pages, general geographic region, device type, and referral sources. GA4 processes data in a way that does not directly identify individual visitors.
• Google Search Console: We use Google Search Console to monitor site performance, ensure our site appears correctly in Google search results, and fix technical errors. Search Console does not collect personal identity information about individual users.

Cookies: Our website uses cookies (small text files stored on your device) to collect this analytical data. You can disable cookies at any time through your web browser settings, though some website features may not function as intended.

3. How We Use Your Information

We use the information we collect to:

• Operate, maintain, and improve our website and online services.
• Respond to your inquiries or process membership requests.
• Send you club updates, newsletters, or event details (where you have opted in or consented).
• Understand aggregate website traffic trends and visitor needs.

4. Sharing Your Information

We do not sell, rent, or trade your personal information to third parties. We will only share your information if:

• Required to do so by New Zealand law or legal proceedings.
• Necessary to protect the safety, rights, or property of the club, its members, or the public.
• Service providers (such as web hosting or email platforms) process data strictly on our behalf under confidential terms.

5. Data Storage and Security

We take reasonable technical and administrative steps to ensure your personal data is stored securely and protected against unauthorized access, loss, or disclosure. Please note that data collected via Google tools may be stored on Google’s secure international servers.

6. Your Rights to Access and Correct Information

Under the Privacy Act 2020, you have the right to request access to any personal information we hold about you and to request that any incorrect details be updated or corrected.

If you wish to view or update your personal details, or if you have any questions regarding this Privacy Policy, please contact us:

Email: info@empirett.org.nz

Address: Hikoikoi Reserve, Marine Parade, Petone, Lower Hutt

7. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our services, technology, or legal obligations. Any updates will be posted on this page with a revised "Effective Date."